Let me show you what you're owed.
Backfill turns your daily logs, emails and RFIs into submission-ready change order requests and delay notices, so you get paid for work your crews already did.
For mechanical, electrical, plumbing, drywall, concrete and steel subcontractors on commercial and industrial work.
The money is already in your records.
Every job leaves money on the table. Nobody did anything wrong. Your PM was just busy running the work.
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The extra scope nobody wrote up.
An ASI adds four boxes, a Construction Change Directive (CCD) moves a run, and the crew just does it.
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The days lost waiting.
A late RFI response, a GC resequence, a delivery that moved. The time is gone, and so is the cost.
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The notice window that closed.
Most subcontracts give you days, not weeks. Miss the window and a good request turns into a hard one.
Each item looks too small to chase, but across a year of jobs they add up to real margin. A full-time contract administrator costs $75K–$95K a year. Backfill costs a fraction of that, and the first look is free.
Send us three. We'll send back packages.
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Pick 3 items.
Choose stale or disputed change events or delays, and send whatever records you have: emails, daily logs, RFIs, the subcontract. We sign a mutual confidentiality agreement first.
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We build the packages.
We sort the records, check your notice deadlines, and draft each request with a cover letter, scope narrative, cost build-up and backup index. An experienced construction PM reviews every package.
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You get them back in 5 business days.
You also get a one-page summary of what we found, what's strong, what's weak and what's urgent. You sign and submit. We never contact your GC.
No cost. No obligation. If the records don't support a request, we'll tell you plainly.
Book a free auditWhat you get back
Sample audit summary. Fictional company, project and figures.
| Event | Type | Amount | Notice status | Strength |
|---|---|---|---|---|
| ASI-014 added VAV boxes | Change order | $18,653 | On time | Strong |
| Late RFI-031 response | Delay notice | 4 days, cost TBD | Due in 4 days | Moderate |
| Rework after GC framing relocation | Change order | $6,900 | 12 days late | Weak: flagged |
Found: $25,553 plus a pending delay. Recommended to submit now: $18,653. Delay notice due this week.
We flag weak items and late notices too, so you know where you stand before you submit.
Built by a PM, not a software company.
Backfill is run by Josh Kelly, a senior construction project manager with more than a decade in the field. He knows what a clean change order looks like, how GCs push back and where the money hides on a job.
Our process does the reading, sorting and first drafts in hours, not weeks. Josh reviews and signs off on every package before it reaches you. You get claims-firm discipline without the hourly bill.
There's no software to learn and no new process for your PMs. You send records and get finished packages back.
Questions
Will this start a fight with my GC?
No. Packages are factual, on time and professional, and you submit them yourself. Clean paperwork reads as organized, not combative.
We handle change orders ourselves.
Then the audit costs you nothing and confirms it. Most subs find a few items that slipped.
What happens to our documents?
A mutual confidentiality agreement is signed before anything is shared. Your records are used only for your packages.
What does it cost after the audit?
A monthly retainer plus a percentage of dollars that are approved and paid on packages we prepare. If nothing gets paid, there's no recovery fee. We'll walk through it on the call.
Is this legal advice?
No. Backfill prepares documentation. For disputes or unclear contract terms, we'll recommend you talk with a construction attorney.
Find out what's sitting in your records.
20-minute call. Lunch, evening and Saturday-morning times available.
Book a free auditPrefer email? josh@backfillrecovery.com